Rules of the Midland & West of England Great Dane Club

Rule 1:  Name


Rule 2:  Object

The object of the Club shall be to foster an interest in and greater understanding and knowledge of the breed for the ultimate betterment of the Breed.

Rule 3:  Members

The Club shall consist of an unlimited number of members whose names and addresses shall be held on a list kept by the Membership Secretary.  The Club must make a list of members and their addresses available for inspection if so requested by members of the Club or by the Kennel Club.  Members who wish to receive a copy may do so on payment of a fee of £5.00 (five) on application to the Membership Secretary.  The Club however holds any copyright in such list and the names and addresses contained therein may not be used for any purpose without the express written consent of the Club.

Rule 4:  Admission

The election of members shall be vested in the Committee.  Each candidate for admission shall be proposed and seconded by two members, one of whom MUST be a Committee Member.  The Proposer and Seconder as listed on the Membership Application Form shall jointly be responsible for the eligibility of the prospective member.  The correct rate of subscription must accompany each application and if payment is subsequently not honoured the membership will be revoked.  The Membership Secretary shall submit proposals for membership with the names of the Proposers and Seconders to the Committee who shall decide upon their acceptance or rejection by a simple majority vote.  No reason shall be given for such rejection but a rejected candidate may reapply for election after two years.  On admission to the Club a new member will receive a Rule Book, a copy of the Club's Ethical Guidelines and a copy of the Club's current news letter.

Rule 5:  Subscriptions

Rule 6:  Officers

Rule 7:  Committee

Rule 8:  Election of Committee - Procedure

         i.    A voting paper

         ii.    An envelope in which to return the voting paper

         iii.    A separate form to be signed by the voter as follows:-

               "I have recorded my vote on the voting paper supplied which has been sealed and sent to the                 Custodian  

                Signed ..................................."

Rule 9:  Management

Rule 10:  Trustees

There shall be not fewer than two and not more than three Trustees of the Club appointed by the Committee from the membership of the Club.  All the property and assets of the Club shall be vested in the Trustees to be dealt with by them as the Committee shall direct.  The Trustees shall be indemnified against risk and expense out of the Club's assets.  The Trustees shall hold office until resignation, death, retirement or removal from office by a resolution of the Committee.

Rule 11:  General Meeting

Rule 12. Special General Meeting

A Special General Meeting of the Members of the Club shall be called on requisition in writing to the Secretary of any 25 (twenty-five) Members of not less than 13 (thirteen) months standing, together with a fee of £20.00 (twenty) for each Member calling the Meeting, whereupon 21 (twenty-one) days notice in writing shall be given or sent by post by the Secretary to all Members of the Club specifying the object(s) of the Meeting to which alone discussion shall be confined.  In the event the Meeting approves the object(s) of those Members calling the Meeting then those Members will have their fees refunded.

The Committee of the Club is also empowered to call a Special General Meeting when required.

Rule 13. Reports of Meetings

No Member shall take upon him/herself to publish or cause to be published, either in part or in whole, an account of the proceedings of either a General or a Committee Meeting.  Reports of the proceedings shall be furnished to the Press by the Secretary when so instructed by the Committee.

Rule 14. Officers Honorary

All Officers of the Midland and West of England Great Dane Club shall be honorary except such Officers as the Committee may from time to time decree who may, at the Committee's discretion, receive an Honorarium.  No Member of the Club shall be allowed to make the Club a means of private speculation or trade, or directly or indirectly derive a money profit there from.

Rule 15. New Rules

All new Rules or alterations of existing Rules or the reversal of any former act or decision shall be made at a General Meeting and shall appear on the agenda convening the Meeting.  Such amendments shall not be adopted unless they receive the sanction of at least two-thirds of the Members voting nor brought into force until the Kennel Club has been advised and given its approval of the alteration.

Rule 16 Resignation of Membership

Any Member shall be able to withdraw from the Club on giving or sending notice of his/her intention in writing to the Secretary at least one month before the expiration of the current Club year.  Any Member so leaving the Club shall not be entitled to receive back any monies he/she may have paid to the Club during his/her membership or have any claim against the Club.  Any property of the Club held by the resigning Member must be returned with the resignation at no cost to the Club.

Rule17 Expulsion of Members

Any Member who shall be suspended under Kennel Club Rule A 42j(4) and/or any Member whose dog(s) is/are disqualified under K.C. Rule A 42j(8) shall ipso facto cease to be a Member of the Club for the duration of the suspension and/or disqualification.

f the conduct of any Member shall in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society the Committee of the Society may, at a meeting, the notice convening which meeting includes as an object the consideration of the conduct of the Member determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him or her.

Notice of the Special General Meeting shall be sent to the accused Member giving particulars of the complaint and advising the place date and hour of the Meeting that he/she may attend and offer an explanation.  If at the Meeting a resolution to expel is passed by a two-thirds majority of the Members present AND voting, his/her name shall forthwith be erased from the list of Members and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

Rule 18 Disposal of Assets

In the event of the Club for any reason ceasing to exist, trophies shall be returned to the donors.  If donors cannot be contacted, the trophies shall, if necessary to pay off debts, be realised and any balance remaining be given to the Animal Health Trust Fund.  The persons named as Officers and Committee of the Club shall be responsible for the proper winding up of the Club and for forwarding a final statement of accounts and a record of the disposal of the property of the Club to the Kennel Club within six months. Rule Rule19 Judges Lists

The Club must produce a list of Judges each year which must be submitted to the Kennel Club as part of the Club's annual returns.  The purpose of Breed Society Judges Lists is to indicate to interested parties those persons a Breed Society would support at differing levels of judging.  Membership of the Club must not be a prerequisite for inclusion in the lists.  Judges lists will be compiled in accordance with Kennel Club directives and must indicate the date on which the list will expire.  On expiry a new list must be compiled.

The method by which persons may be nominated for inclusion in the lists and the judging experience necessary will be indicated on the application form.

Rule 20:  The Kennel Club

Rule 21:  Trophies

The Committee may in its absolute discretion withhold trophies if in its reasonable opinion it is appropriate to do so.  Notwithstanding the foregoing in no circumstances will any trophy be allowed to be taken away by any exhibitor who is resident outside mainland Great Britain.

Terms of Reference for the Trustees

All the property and assets of the Club are to be in the custodianship of the trustees to be dealt with by them as the Committee shall direct.

The trustees shall hold office until resignation, death, retirement or removal from office by a resolution of the Committee.

Custodianship is to protect the property of the members and from time to time to review the Clubs assets and to ensure they are properly dealt with and safeguarded.  Trusteeship would also imply a certain responsibility for the financial implications of the review particularly the question of overstocking and the purchase of stock that depreciates in value.

It follows from the foregoing that the appointed trustees are required to annually:-

Dated: June 1993.

Revised 2003

Rule 7 (a) Rotation of Committee over three years.

Rule7 (f) Added.

Revised 2004

Rule 6 (a) Amended to make the Chairman an officer.

Revised 2006

Rule 21 Added.

Breach of these provisions may result in expulsion from Club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate